Hiring: Senior/Executive Director

July 31, 2019

JOB TITLE

Senior/Executive Director, the University of Chicago Center in Beijing (title is commensurate with experience)

THE UNIVERSITY OF CHICAGO CENTER IN BEIJING

Located in the Culture Plaza Building of Renmin University in the Haidian District, the University of Chicago Center in Beijing (the "Center") provides support to university faculty and students while they are visiting China, including arranging and promoting lectures, workshops, and seminars; promoting cultural exchange activities; and providing meeting and conference services. The Center is operated by the UCHICAGO (Beijing) Consulting Co. Ltd., a wholly foreign owned enterprise that provides Center-related services to the University of Chicago.

To learn more about the Center in Beijing click here https://www.uchicago.cn/.

To learn more about the University of Chicago click here http://www.uchicago.edu/.

LOCATION

Beijing, China

JOB SUMMARY:

The Senior/Executive Director will have administrative oversight for the Center in Beijing. He or she will oversee Center operations and will be the primary liaison for administrative matters related to Center operations. He or she will supervise the work of the administrative staff of the Center and provide them with guidance and support. It is essential that the Senior/Executive Director develop and maintain strong relationships with current and potential academic partners in China, the U.S. and abroad. He or she is expected to serve as a point of contact for internal and external relations. He or she will collaborate closely with the Executive Director of the University of Chicago campus in Hong Kong and the University of Chicago Chief International Officer on strategic matters in the region. In order to be successful, the Senior/Executive Director must have a strong knowledge of Chinese culture, U.S. higher education, Chinese law, and the needs of local academic partners, as well as the needs of University of Chicago and others' students and faculty who visit the Center.

QUALIFICATIONS AND EXPERIENCE

  • Bachelor's Degree required, Master's Degree or above in relevant field strongly preferred

  • Minimum 12 years' relevant experience required

  • Fluency in both English and Chinese preferred

  • Strong public speaking skills required

  • Strong communication skills and 10+ years of management experience preferred

  • Previous experience in international education or international affairs preferred

  • Proven ability to lead change, organize teams and delegate appropriately required

  • Excellent interpersonal skills, organizational skills, initiative and attention to details required

RESPONSIBLITIES

Administrative Management

  • Lead and motivate Center administrative staff

  • Support development of the Center in Beijing's programming plan

  • Oversee operations and business activities to ensure they produce the desired results

  • Update staff members on any relevant regulatory and compliance matters

  • Develop and maintain office policies, procedures, job descriptions and protocols. This includes HR, Accounting, Operations, Facilities and IT

  • Responsible for all Human Resource management and Payroll processing, including acting as the primary liaison with the Center's outsourced HR firm.

  • Lead or delegate trainings to ensure that all staff members have the knowledge, skills, and resources to perform their jobs successfully to advance the goals of the Center in Beijing

  • Welcome guests and assist with planning and oversight for Center talks and other events as needed

  • Responsible for ensuring that the Center's physical plant, IT, and accounting operations are maintained at a high standard in keeping up with established principles

  • Communicate regularly with the UChicago Global Office leadership

  • Coordinate with UChicago Global and various University department faculty and leaders to plan Center programs, and delegate specific actions to relevant Center in Beijing staff members

  • Serve as a point of contact for faculty, students, alumni, and University affiliates

External Relations

  • Along with other Center staff, develop new contacts and maintain relationships with Chinese and regional universities, cultural and academic institutions, and governmental organizations

  • Assist UChicago faculty and affiliates in developing relationships with regional scholars, policymakers, and industry representatives, by initiating communications, especially in relation to linguistic and cultural barriers. Provide interpretation assistance or engage a third-party interpreter when required

Other

  • Proactively seek and identify opportunities for new programs to be held at the Center in Beijing

  • Identify and monitor key regulatory and governmental issues affecting the Center in Beijing's business or staffing, and disseminate pertinent information to UChicago Global and Center in Beijing staff as needed

  • Other duties and special projects as assigned

How to apply: Please send cover letter, resume/cv, and at least three references to Adrian Aldana, Program and Outreach Manager at the Center in Beijing, at aaldana@uchicago.edu.